Status: Receiving applications
Deadline of submission: Sunday, 2 February 2025
Broad Statement of Function
● Support ASEC and the Aus4ASEAN Futures Program Director(s) with the overall coordination of program activities across the three ASEAN Community pillars and institutional strengthening of ASEC;
● Provide a central point of reference and information with respect to all Aus4ASEAN Futures programming-related matters;
● Lead and manage the program team in the PPMSU
Primary Responsibilities
As part of the Aus4ASEAN Futures Management Team and reporting to the Aus4ASEAN Futures Program Director(s), the Program Coordinator will:
1. Lead and manage the program team in the PPMSU, consisting of a small team of senior program officers and coordinating their input together with the relevant technical specialists/ experts to ensure an effective and efficient program;
2. Support the Program Director(s) in identifying potential project and partnership opportunities through engagement with project proponents, implementing agencies and stakeholders, in line with the Aus4ASEAN Futures End of Program Outcomes (EOPOs).
3. Assist the PMT monitor and review the project management cycle as well as identify new work streams and activities under Aus4ASEAN Futures. These include, but will not be limited to:
i. raise issues and recommend options to address implementation challenges;
ii. ensure no overlaps between Aus4ASEAN Futures activities and those generated by other ASEAN Programs;
iii. ensure that methodology to deliver development assistance to Member States is sound, sustainable and impactful; and
iv. undertake project visits, attend reviews and project steering committee meetings as necessary to understand conditions at the recipient levels;
4. Prepare consolidated Aus4ASEAN Futures Annual Work Plans and budgets;
5. Prepare program-related updates for JPRC meetings and regular reporting;
6. Working together with the Senior Operations Officer, ensure that appropriate management systems are in place for efficient and effective design, appraisal, implementation and monitoring & evaluation of projects;
7. Together with the relevant specialist/ experts, coordinate activities to promote the program’s visibility;
8. Guided by the MEL advisor, coordinate activities to implement the Aus4ASEAN Monitoring, Evaluation and Learning (MEL) framework;
9. Guided by the Communications advisor, coordinate communication efforts to ensure that information is accurate, timely, relevant and effectively demonstrating the ongoing performance of the program. This may include establishing internal communication tools and knowledge sharing mechanisms.
Competencies
Technical and managerial
● Program formulation, implementation, monitoring and evaluation;
● Knowledge of concepts and issues relating to ASEAN, ASEAN Cooperation Projects and ASEAN institutional framework;
● Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making;
● Analytical skills;
● High-level consultation, strategic-planning, facilitation and negotiation;
● Leadership, interpersonal and communications skills;
● Stakeholder engagement;
● Gender equality, disability and social inclusion (GEDSI) in programs/projects;
● Knowledge of project operational processes such as procurement and contracting;
● Fluency in English.
Personal Attributes
● Diversity and Inclusion – strives to create a work environment that is inclusive, based on mutual respect, and free from all forms of discrimination.
● Integrity: able to maintain and promote social, ethical and organisational norms and values in conducting activities
● Decisiveness: able to make timely decisions, render judgement and take action when appropriate
● Creative and innovative: able to generate creative solutions to work situations; try different ways to deal with organisational problem and opportunities
● Diplomacy: employs social intelligence and active listening to strengthen relationships, negotiate and resolve conflicts.
Position Requirements
Education
● A Master’s degree or equivalent in an appropriate discipline;
Experience
● A minimum of six years of professional experience in dealing with a wide spectrum of program development, coordination and management issues is required, with at least three years in a leadership role;
● Experience in developing, coordinating and managing complex development programs as well as evaluations/ reviews is required;
● Experience with programs related to organisational development, social and economic development, and political security is desirable;
● Experience working within ASEAN systems and/or ASEAN Secretariat is desirable;
● Experience coordinating with partners and stakeholder, particularly high-level government officials in a multi-country (regional) setting is desirable.
Fluency in English is required.
How to Apply:
Send your application via email to: personnel@aus4aseanfutures.org highlighting your suitability and potential contribution to the position you are interested in together with a detailed CV, including a recent passport-sized photograph and completed Employment Application Form, which can be downloaded at https://asean.org/wp-content/uploads/2022/02/01-ASEC-Employment-Form-2022.doc (Note: copies of educational qualifications will only be required to be produced by shortlisted applicants).
Please indicate on the subject: Application for Aus4ASEAN Futures [Program Coordinator].
Application should reach the ASEAN Secretariat by Sunday 2 February 2025 at 23:59 Jakarta time (GMT +7). Only short-listed applicants will be notified.
Applications not made using the Employment Application Form will not be considered.
Terms of Reference: TOR Aus4ASEAN Futures Program Coordinator Position
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